Registration Opens in July

Registration Opens in July

Learn about the conference, see speakers or become an exhibitor!

The Family Medicine Foundation of West Virginiea the 34th Annual Jose I. Ricard, MD Family Medicine & Sports Medicine Conference, scheduled for November 6-8, 2020 at the DoubleTree by Hilton in Huntington, West Virginia. The region’s largest continuing medical education event, we boast an anticipated attendance of 400+ which includes over primary care physicians and over 10 other medical professions from WV and other states, offering 23 engaging and diverse lectures from local and national experts.

Who in invited to attend the conference?

Thousands of physicians, physician assistants, nurse practitioners, registered nurses, residents, medical students, physical therapists, chiropractors, pharmacists, certified athletic trainers, students and residents.

Who exhibits?

Armed services, electronic record health companies, financial services, home health providers, physician recruiting services, medical billing companies, health insurance plans, pharmaceutical companies, local business, nonprofits and more.

Why exhibit?   

THREE exhibit booth options. TWENTY-FOUR hours of open exhibit hall time over 3 days. Approval from TWELVE accrediting bodies and up to TWENTY-SEVEN hours of CME for our attendees. THREE additional sponsorship opportunities- first come, first served. 

Exhibit Set-Up

Exhibitors are to register and set-up exhibits on the Thursday before the conference. Booths must be fully set up by 7:00am Friday morning.

The booth fee includes: o 6-foot skirted table and 2 chairs o Breakfast, lunch and breaks each day o One electrical outlet, if requested o Up to 5 reps per booth o Acknowledgement in the Conference Program, email blasts, FMFWV website, and FMFWV social media sites.

Exhibit Booth Fee Standard Booths-$1150.00

These booths are located in the main Exhibit Hall and are positioned along the exterior walls.

Prime Booths- $1525.00 These booths are located in the main Exhibit Hall and are adjacent to the entrance and buffet.

Premium Booths-$1800.00

These booths are located in the main Registration are and receive a continuous flow of traffic. Exhibit booths will be considered reserved when the signed application is received in our office. Representative Policy Each booth may have up to 5 representatives. All representatives must have badges on during the conference. Representatives’ names and company descriptions must be confirmed by October 15, 2020. Social Activities Breakfast, lunch and snack buffets will be set up in the exhibit hall each day

Nametag Color Designation

The color of the attendee nametag will designate their profession. Physician (MD & DO) and resident nametags are white; APRN, PA, ATC, PT, RN, chiropractor and Medical Student nametags are green; Exhibitor nametags are blue; and Guest nametags are yellow.

Security

The FMFWV will take reasonable precautions to safeguard each exhibitor’s property; however, FMFWV can assume no liability whatsoever for loss or damage of any kind. The FMFWV, however, will endeavor to protect exhibitors by having the exhibit areas locked after exhibit hours. Any valuables should be safeguarded and removed at the close of exhibit hours each day.